Monthly Archives: September 2022

UA Student Process Reminders for Supervisors

Supervisor, , , , ,

that UA students make up approximately 9.1% of our active user base? There are specific processes that need to be followed when hiring, onboarding AND offboarding UA student employees. Take note of reminders below!

REMINDER #1:

Follow the onboarding process documentation for student employees found on The Canopy under Offers and Onboarding of the UA Students Canopy Page.

  • Why this matters: Students need access to systems (in addition to ADVANCE) that will be critical to their job role (e.g. access to drives, Canopy access, etc. – documentation breaks down procedures based on the student supporting central versus non-central units).

REMINDER #2:

Follow the offboarding process documentation for student employees when they are no longer employed for UA. This information is found on The Canopy under the Performance Management and Development section of the UA Students Canopy Page.

  • Why this matters: The student’s access to our systems need to be removed to protect the information that they no longer should have access to (e.g. drives, Canopy, etc.)

REMINDER #3:

UA Students do not have permission to work remotely for University Advancement. All UA Student positions are to be considered in-person positions. They must be logged into an on-campus CSU computer to access ADVANCE and My Learning for ADVANCE training. Unless otherwise approved by the Leadership Council, UA units will not be granted access to hire remote student employees at this time.

  • Why this matters: CSU is unable to supply and support CSU equipment for students to use at home. Students using personal technology without the proper safety tools to access CSU systems is a risk. In addition, we want to ensure that CSU information and projects are not being saved to external equipment. If there are times that it is easier for a student to complete a specific project remotely that does not utilize CSU systems, a student supervisor can make that determination/exception on a limited basis.

In summary, please review the processes for onboarding and offboarding UA student employees prior to submitting forms or contacting ADVRequest for access. These processes are vetted and reviewed annually and if used correctly can expedite access and training for your UA students.

Thank you!